DCAS Winter Newsletter

Our latest newsletter is now ready, and your printed copies should be on their way to you very soon – but if you can’t wait to read it, here is the online version!!

DCAS Newsletter Winter 2019Winter 2019 NewsletteerArticles covered in this issue:

  • Charity AGMs
  • Legal Requirements for Accounting Record
  • Step by Step Guide to Employing Staff
  • Starting a New Employee
  • Andrew Buxton Memorial Award 2019 Winners
  • Derby Association of Community Partners (DACP)

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Government announces pay rise for 2.8 million people

Pay Rates 2020The Government has fully accepted the Low Pay Commission’s recommendations after they consulted stakeholders such as unions, businesses and academics, before recommending the National LIving Wage (NLW) and National Minimum Wage (NMW) rates to the Government.

National Living Wage (NLW) is paid to those aged 25 and over

To get the National Minimum Wage (NMW) you must be at least school leaving age, and the pay rates depend on your age and whether or not you are an apprentice

From 1st April 2020, The National Living Wage (for over 25 year olds) will increase 6.2% from £8.21 to £8.72.

The National Minimum Wage will rise across all age groups, including:

  • A 6.5% increase from £7.70 to £8.20 for 21-24 year olds
  • A 4.9% increase from £6.15 to £6.45 for 18-20 year olds
  • A 4.6% increase from £4.35 to £4.55 for Under 18s
  • A 6.4% increase from £3.90 to £4.15 for Apprentices, that is all apprentices under age 19 AND any apprentice, regardless of age, in first year of apprenticeship

Apprentices who are aged 19 years and over and not in their first year of apprenticeship are entitled to the National Minimum Wage appropriate to their age group as above

Deadlines For Filing Charitable Company Accounts

A Reminder from Companies House

If your charity is registered as a company with Companies House, and your year end is 31st March, your MUST file your company accounts with Companies House by 31st December

For other year end dates, the deadline is:

  • 9 months from the accounting reference date for a private company
  • 6 months from the accounting reference date for a public company

Please be aware of the definition of a period of months in connection with filing accounts. A period of months after a given date ends on the corresponding date in the appropriate month. For example a private company with an accounting reference date of 4 April has until midnight on 4 January of the following year to deliver its accounts, not 31 January. This does not apply if your accounting reference date is the last day of the month. In this case the period allowed for filing accounts would end with the last day of the appropriate month. For example a private company with an accounting reference date of 30 April has until midnight on 31 January of the following year to deliver its accounts, not 30 January.

If a filing deadline falls on a Sunday or Bank Holiday, the law still requires you to file the accounts by that date. To avoid a penalty, please ensure that you send acceptable accounts in time to arrive before the deadline.

It’s the date that you deliver acceptable accounts which meet the relevant legal requirements to Companies House that is important, not the date that you sent the accounts.

Outputs and Outcomes

When completing a funding applicaiton, you could be asked to explain all the expected results that will be achieved by the projectOutputs and Outcomes

Outputs are those results which are achieved immediately after starting the project:

For example, when seeking funding for a Basic Book-Keeping Course, participants attending an initial workshop would get a clear understanding of the basic principles involved, so this is the Output that the project has achieved right after the first part of the course.

Outcomes would be, for example, when participants have begun to implement these Basic Book-Keeping principles within their organisation

Right to Work in the UK

Who Has The Right To Work In The UKIf you have a new employee coming to work from abroad, you must first check that they have a right to work in the UK before you employ them

You can either:

You could face a civil penalty if you employ an illegal worker and have not carried out a correct right to work check.

There will be no change to the rights and status of EU citizens currently living in the UK until 30 June 2021, or 31 December 2020 if the UK leaves the EU without a deal.

Making A Complaint About A Charity

You can complain to the Charity directly, unless you suspect illegal activity, like terrorism or abuse.

!Contact the police on 101 if you suspect illegal activity!

If you are not happy with how the charity deals with your complaint, contact the relevant regulator:

Fundraising complaints

Contact the Fundraising Regulator to complain about:

  • the way you’ve been asked for donations
  • how fundraisers have behaved

You can also complain on behalf of someone else.

Advertising complaints

Contact the Advertising Standards Authority to complain about:

  • an advertising campaign you think is offensive, deceptive or inaccurate
  • the amount of emails or mail you get from a charity

You can change how often you get emails, phone calls, texts or post from a charity using the Fundraising Preference Service.

Other serious complaints

Complain to the Charity Commission if a charity is, for example:

  • not doing what it claims to do
  • losing lots of money
  • harming people
  • being used for personal profit or gain
  • involved in illegal activity

Make a serious complaint about a charity.

If you’re a Trustee or Auditor

You can:

If You’re A Charity Employee Or Volunteer

Read how to report serious wrongdoing at a charity you work for

Maternity Leave and Pension Contributions

Image result for maternity leave and pension contributions ukYou and your employer will continue to make pension contributions if you’re getting paid during maternity leave.

The amount you contribute is based on your actual pay during this time, but your employer pays contributions based on the salary you would have received if you were not on leave.

If you’re not getting paid, your employer still has to make pension contributions in the first 26 weeks of your leave (‘Ordinary Maternity Leave’).  

Additional Maternity Leave and Pension Contributions

You will need to check your employer’s maternity policy and your contract to find out if you and your employer will have to make pension contributions.  Your employer will have to carry on making contributions afterwards if it’s in your contract.  If you do stop contributing, your employer will also stop their contributions and you will be treated as a having left the scheme.

If you’re a member of a defined contribution pension scheme, you continue to pay contributions into the scheme while you’re on paid parental leave.

The Pensions Advisory Service can give advice and more detailed information

Charity Annual Return – New Questions

Information board stating "Annual return 2018 and 2019. Salaries + benefits = transparency and public trust".From the Charity Commission

all 2018 and 2019 annual return questions

Why we are asking about salaries and benefits in charities

Our research into public trust and confidence in charities shows that the public is concerned about high levels of pay in charities.

Because of this we will be asking charities to provide more information about salaries to increase accountability.

We will ask for a breakdown of salaries across income bands, and the amount of total employee benefits for the highest paid member of staff.

But, in response to concerns raised during our public consultation, we will not publish details of benefits given to the paid member of staff on the charity register.

Charity Group AGM sample agenda

Annual General Meeting 2017The aim of the AGM is to provide the charity trustees and/or officers the opportunity to explain their management of the charity to the members. It also provides the members of the charity with an opportunity to ask questions before voting on business items on the agenda.

The business that must be considered by the AGM will usually be specified in the governing document or by underlying legislation. However, the charity trustees can include any other additional items of business they feel appropriate.

Specimen notice for an Annual General Meeting for an unincorporated association:

Note: If you use this example, you will need to insert details about your charity and its named personnel, and your particular AGM meeting in the square brackets [] and those named here in red.

[Name of Charity]

Notice of Meeting

NOTICE IS HEREBY GIVEN that the [15th] Annual General Meeting of [Name of Charity] will be held at [insert full address details] at [insert time and date] to transact the following business.

AGENDA [delete as required]

1. Minutes of the previous meeting

To be agreed and matters arising.

2. Reports and accounts

To receive and consider the accounts for the year ended [date] and the reports of the charity trustees and auditors.

3. Auditors

To appoint Messrs Search and Checkit as the auditors.

4. Auditors’ remuneration

To authorise the charity trustees to set the level of the auditors’ fees.

5. Appointment of charity trustees

Please see the attached election addresses for further information about each candidate.

To re-appoint Mr I Dogood for a second period of [insert number] years.

To re-appoint Miss I Could Dobetter for a second period of [insert number] years.

To appoint Mr I M Knowitall as a replacement for Mrs I Mustgo who retires after [insert number] years service.

To confirm the appointment of Mrs G Benevolent who joined the Board on the [insert date] to replace Mr I Movedon.

[Nominations are required for the following officers [insert details] and must be received by [date].]

[Nominations for the position of Trustee must be received by [date].]

[NB details of how to make a nomination are available from the Secretary.]

6. Alteration to the Constitution

To consider and vote upon the following resolution.

That clause [insert details] of the [details of governing document] be amended to read [insert text of resolution].

7. Members proposed resolutions

Details will be given once proposed resolutions are received. Proposed resolutions should be sent to the Secretary by [noon] [14 days prior to the date of the meeting]. A revised agenda will be issued by [7 days prior to the meeting].

8. Any other business

To deal with any matters raised at the meeting.

By order of the Board of charity trustees

[insert name]

Secretary

[insert date of notice]

You can find the online version of this Sample Agenda here