Receipts and Payments Accounts is the simpler of the 2 methods of accounts preparation and may only be used where a non-company charity has a gross income of £250,000 or less during the financial year. Receipts and payments accounts contain a statement summarising all money received and paid out by the charity in the financial year, and a statement giving details of its assets and liabilities at the end of the year. Charitable companies are not allowed by company law to adopt this method.
Templates are available to help eligible non-company charities prepare their trustees’ annual report and receipts and payments accounts. When fully completed these meet the requirements of the law and can be used for submission to the Charity Commission. The pro forma receipts and payments accounts can be used in one of two ways:
(i) where trustees do not wish to design their own annual accounts they may enter the relevant details and amounts from the cash book (and other) records of the charity on to the forms
(ii) trustees who want to produce their own form of receipts and payment accounts can use the forms as a checklist.
Very useful Receipts and Payment Accounts Introductory Notes can be found here
Templates for preparing Receipts and Payments Accounts can be found here
A cash flow forecast is an estimate of the amount of money you expect to flow in and out of your charity and includes all your projected income and expenses. A forecast usually covers the next 12 months, however it can also cover a short-term period such as a week or month.
The most important reason for a cash flow forecast is to make sure that the charity can afford to pay suppliers and employees. Suppliers who don’t get paid will soon stop supplying the charity – it is even worse if employees are not paid on time.
A cash flow forecast can help you:
plan out how much income you expect to have this year
plan how much you expect to spend in costs
understand when cash will come into your bank account and leave it
Armed with this knowledge, you will be well placed to make important decisions about your charity. Here are some questions that a cash flow forecast can help you answer:
Could you offer a new service?
Could you start providing services in a different location?
Can you afford to employ new members of staff?
Should you outsource some of your day-to-day tasks?
If you need more space for your charity, can you afford to rent an office rather than working at home?
Are you at risk of running out of cash? Should you look at borrowing money?
If you require further help with this subject, please contact us here