Set a budget and follow it
Your charity should have a budget. Check that it is being used. It helps make sure you have realistic plans based on how much money your charity:
- currently has
- plans to raise
- plans to spend each year
By checking how much your charity receives and spends against the budget, you can identify problems in good time and agree what to do about them. It’s particularly important to do this where you see big differences between the budget plans and what is actually being spent.
Our publication Mr Claw in the World of Charity Accounting explains charity budgeting and planning in more detail. We still have a few copies available, so contact us here if you would like a copy.
Get the funds you need
Your charity may get the funds it needs in different ways.
This can include:
Make sure you know what the rules are for getting funds in these ways and that your charity complies with them.
If your charity does not spend all its income
Check that your charity has a reserves policy. This explains whether your charity is aiming to keep a reserve of unspent income, what it will be used for and why this is reasonable. Check that your charity sticks to the policy or can explain why if it does not.
Make sure that your charity’s annual report explains the policy and says how much money (if any) it has kept in reserve, what it is for and when the charity will use it.
If you want more information on Reserves, see the Charity Commission’s guidance here
A cash flow forecast is an estimate of the amount of money you expect to flow in and out of your charity and includes all your projected income and expenses. A forecast usually covers the next 12 months, however it can also cover a short-term period such as a week or month.
The most important reason for a cash flow forecast is to make sure that the charity can afford to pay suppliers and employees. Suppliers who don’t get paid will soon stop supplying the charity – it is even worse if employees are not paid on time.
A cash flow forecast can help you:
plan out how much income you expect to have this year
plan how much you expect to spend in costs
understand when cash will come into your bank account and leave it
Armed with this knowledge, you will be well placed to make important decisions about your charity. Here are some questions that a cash flow forecast can help you answer:
Could you offer a new service?
Could you start providing services in a different location?
Can you afford to employ new members of staff?
Should you outsource some of your day-to-day tasks?
If you need more space for your charity, can you afford to rent an office rather than working at home?
Are you at risk of running out of cash? Should you look at borrowing money?
If you require further help with this subject, please contact us here
Date: Wednesday 30th November 2016
Time: 09:30 – 12:30
Venue: Bosnia Herzegovina Centre DE1 1LN
Book your place here
Budgeting and Cashflow Forecasting is a must for every organisation, large or small. This session will show you how to prepare a budget or cashflow forecast, and, more importantly, how it can be used to control the funds. This is an area of increasing importance, which all groups need to understand.
Having problems managing your finances or querying about employment law?
Look no further – we have more training courses coming up in November. More details to follow, but you can book now by emailing us here.
Wednesday 16th November – Financial Management for Voluntary Groups
Wednesday 23rd November – Employment Law
Wednesday 30th November – Budgeting and Cashflow Forecasting
‘How do you know you have got there if you don’t know where you are going?’
Budgeting and cash flow is a must for every organisation – large or small. This session will show you how to prepare a budget or cash flow forecast and more importantly how it can be used to control the funds. This is an area of increasing importance of which all groups need an understanding. Leader: Margaret Mowles
Date: Wednesday 4th November 2015 – Book your place here
Time: 09:45 – 12:30 (tea and coffee available from 09:30am)
Venue: Derby Bosnia-Herzegovina Centre, 99 Curzon St, Derby DE1 1LN
Parking available at the Pay and Display car park in Abbey Street – entrance close to junction with Mercian Way A601. Charge £3.80 for up to 4 hours.
Our next training course is coming up fast on
Wednesday 25th February 2015
from 09:45 to 12:30 at the Derby Bosnian Centre
The session will show you how to prepare a budget or cashflow forecast, and more importantly, how it can be used to control the funds!
Click here to email us to book your place
You can now view our Winter Newsletter 2014 online here
In this issue:
Changes to National Minimum Wage
The Importance of Budgeting
Pensions Automatic Enrolment
‘How do you know you have got there if you don’t know where you are going?”
Budgeting and cashflow forecasting is a must for every organisation – large or small. This session will show you how to prepare a budget or cashflow forecast, and more importantly, how it can be used to control the funds. This is an area of increasing importance of which all groups need an understanding.
Wednesday 5th November 2014
09:45 – 12:30
at Derby Bosnian Centre
There is just one place still available on this course, so if you would like to take it up, you can contact us here